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Operations Assistant

The Columbia School of English is seeking an outgoing, trustworthy, hardworking individual for our open position.

If you are a self-motivated and dedicated person, we would like to interview you to see if you would be a good fit. This job requires the type of person who can "jump in and swim" with little supervision.

Job Summary:  Responsible in performing administrative and secretarial functions, including assisting in supervising clerical staff, performing administrative duties, maintaining calendar, answering phones. May assist with translation and/or communication using second language skills when possible. This position involves a high volume of time-sensitive e-mails, faxes, letters, phone calls, and frequent customers walking in for assistance.

Key Responsibilities:

  • To provide consistent high quality and friendly customer service to our students, prospective customers and partners.
  • Meticulously maintain the front office/ reception area in an efficient manner.
  • Assists in processing student applications, requests for housing
  • To ensure that all necessary student documents (passports, VISA info, etc.) is collected and filed correctly.
  • Receive, route, and screen incoming calls; take messages; provide assistance to callers and visitors; act as liaison between individuals and other team members.
  • Updates and maintains CSE's Student Database, Calendar, Bulletin, and Communication Systems.
  • Organize, setup, and assist for school meetings
  • Corresponding with current and prospective students
  • Organize and assist CSE's student activity programs.
  • Maintain supplies and service for office
  • Perform other duties as assigned

Experience & Qualifications

Essential:

  • Excellent oral and written communication skills
  • Energetic, enthusiastic and warm personality
  • Meticulous, organized, able to set priorities
  • Student/Customer Service experience
  • Excellent knowledge of Microsoft Office
  • Basic knowledge of Adobe Creative Suite
  • Great local knowledge of Portland

Desirable:

  • Experience working with international students
  • Knowledge of a second language
  • Great command and/or experience using Adobe Creative Suite

We apologize in advance, but PLEASE DO NOT CALL OUR MAIN OFFICE. We will contact you if we are interested in scheduling an interview to meet you.

Thank you!

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